Moving towards New Age Technology Applicant Tracking System (ATS)

Applicant Tracking Systems (ATS) and recruitment software are related but not the same. An ATS is a subset of recruitment software. ATS specifically focuses on managing and tracking the applicant’s journey in the hiring process, including resume parsing, job posting, candidate communication, and interview scheduling.
On the other hand, Recruitment Software is a broader category that comprises various tools and features, including ATS. It often includes modules for sourcing, screening, onboarding, and analytics, providing a more comprehensive solution for managing the entire recruitment lifecycle. In a nutshell, an ATS is a component of recruitment software, which offers a more extensive range of functionalities.

1. Job/Requisition Management: The job/requisition management feature in an Applicant Tracking System (ATS) streamlines job posting, approval, and tracking, ensuring seamless collaboration between the HR and recruitment teams, thereby facilitating a structured and seamless recruitment process.
2. Process Oriented, Process Management: The process-oriented, process management feature of an ATS navigates the recruitment through defined workflows, automating tasks such as candidate reviews, interview scheduling, and collecting feedback. This helps maintain consistency in these processes, minimizes delays, and enhances overall hiring efficiency.
3. Job Boards Integration: Maximizing the reach and increasing the visibility of your job opening is a reality in just a few clicks with the job boards integration feature of an ATS. An ATS helps create a job post and lets you publish it instantly on several leading recruitment sites, social networking platforms, career pages, etc. ATS also lets you track the performance of each of those platforms on which it publishes your job, apart from possessing job promotion capabilities, so that you can better strategize your job distribution.
4. Integrated Career Portal: Career pages play a pivotal role in impressing interested job seekers. Many ATSes offer fully integrated, branded career portals that are easy to set-up, and configure, have text and picture data input and display compatibility, to showcase an effective reflection of your company’s aims, culture, and values. ATS also offers social sharing options for you to market your career page on the leading social networking platforms.
5. Resume Management: ATS collects all the candidate applications from the various job publishing platforms, and stores them in an organized manner in its centralized database. The ATS can sift through large volumes of applications and pick the best available candidates from the lot that suits your job the best owing to its resume management capabilities. To give the recruiters the best-matched candidates for a particular job, an ATS must possess a wide range of filters, with all the custom fields that are relevant to your company. It should be able to match the set criteria and filters accurately, and display results that could be sorted, shared, and saved. Usually, an ATS uses certain keywords and set criteria to sort and organize candidate applications.
6. Onboarding: An ATS offers a seamless onboarding process after a candidate is hired. Be it transferring the candidate’s application information, welcoming the new hire, familiarizing them with your company, educating them about their job, or quick initiation of their training process, everything happens with ease thanks to ATS. Through ATS, you can also digitize relevant paperwork, and let employees e-fill and e-sign important forms and documents respectively.
7. Social Media Integration: The social media integration function of an ATS enables you to easily share your job posts to the various social media platforms, alongside the job boards. It helps you attract passive candidates on the web who aren’t actively looking for job opportunities online. Their experience and skills make them worthy enough to target and convince them with a compelling job offer.
8. CRM: ATS aids Customer Relationship Management (CRM) by centralizing candidate data, facilitating personalized communication, and tracking interactions. This integration enhances candidate engagement, nurtures better relationships with your leads/clients, and improves the efficacy of the recruitment process.

1. Accurate Resume Parsing: ATS feature that accurately extracts and organizes data from resumes, making it easier for recruiters to assess candidate skills and qualifications.
2. Dedicated Customer Support: Provides customers with dedicated help and support services, ensuring prompt assistance for any ATS-related issues.
3. Affordable Pricing: Offers cost-effective pricing plans, making the ATS affordable to businesses with budget constraints.
4. Assured Bulk Mail Campaign Delivery with Detailed Stats: Ensures reliable delivery of bulk emails and provides comprehensive statistics on email campaign performance, helping recruiters track outreach effectiveness.
5. External Jobs for Bench Recruiting: Allows recruiters to submit bench candidates to job listings collected by a job aggregator from multiple external sources, to fulfill bench or pipeline recruiting needs.
6. Multiple Integrations: TrackTalents ATS seamlessly integrates with various third-party tools and systems, enhancing its functionality and adaptability within an organization’s existing tech stack.

A Recruitment Process Management System (RPMS) is a comprehensive software solution designed to streamline and optimize the entire hiring process. It comprises various modules and features, including applicant tracking, candidate sourcing, interview scheduling, onboarding, and analytics. RPMS aims to centralize and automate recruitment tasks, from posting job openings to final candidate selection, improving efficiency and collaboration among hiring teams. It provides data-driven insights, enhances candidate experiences, and helps organizations manage compliance and reporting with ease. RPMS is a valuable asset for HR departments and recruiters, offering end-to-end support for the recruitment lifecycle.

The seven steps of the recruitment process are as follows:

1. Identifying Job Openings: The process begins by identifying the need for a new hire or replacement.
2. Job Posting: Creating and advertising the job vacancy through various channels, including job boards, company websites, and social media.
3. Resume Screening: Reviewing submitted resumes to shortlist potential candidates.
4. Interviewing: Conducting one or multiple rounds of interviews to assess candidates’ qualifications, skills, and cultural fit.
5. Assessment: Administering tests, assignments, or reference checks to evaluate candidates further.
6. Offer and Negotiation: Extending a job offer to the selected candidate and negotiating terms.
7. Onboarding: Welcoming the new hire, completing paperwork, and integrating them into the organization. These steps ensure a systematic and effective recruitment process.

Applicant Tracking System (ATS) tools are software applications designed to simplify and streamline the recruitment process. They help organizations manage job postings, track applicant data, and automate various tasks, such as resume parsing, candidate screening, and interview scheduling. ATS tools enable recruiters to efficiently manage large volumes of applicants, improve collaboration among hiring teams, and ensure compliance with hiring regulations. These tools have become essential for modern recruitment, offering features like candidate scoring, analytics, and integration with job boards and HR systems to enhance the efficiency and effectiveness of the hiring process. Some of the most popular ATS tools include Workable, Greenhouse, Taleo (Oracle), BambooHR, ICIMS, Jobvite, TrackTalents, etc.

ATS usage is widespread in the US corporate landscape to enhance hiring efficiency and compliance, with a significant portion of medium to large-scale companies employing these systems for their recruitment needs. If a JobScan survey report is to be believed, then over 98.8% of Fortune 500 companies utilize ATS, while 66% and 35% of larger and smaller businesses also adopt them.

Implementing an Applicant Tracking System (ATS) offers several key benefits for organizations:

• Efficiency: ATS automates manual tasks, such as resume screening and interview scheduling, saving time for HR teams.
• Improved Candidate Management: It streamlines candidate tracking, ensuring a more organized and centralized approach to recruitment.
• Enhanced Collaboration: ATS facilitates better communication and collaboration among hiring teams and stakeholders.
• Data-driven Decisions: ATS provides analytics and reporting tools for data-driven hiring decisions.
• Compliance: It helps maintain legal compliance with hiring regulations.
• Cost-Effective: Reduces recruitment costs by optimizing the hiring process.
• Talent Pool Building: Enables the creation of a talent database for future hiring needs.
• Streamlined Onboarding: Some ATS systems offer integration with onboarding processes, ensuring a smooth transition from recruitment to employment.

An Applicant Tracking System (ATS) is software used by employers to manage and streamline the hiring process. It matters to job seekers because it significantly impacts their job application experience. ATS systems scan resumes, match keywords, and filter candidates based on specific criteria. As a job seeker, understanding ATS is crucial because it affects whether your application gets noticed. Tailoring your resume with relevant keywords and formatting it for ATS compatibility can improve your chances of passing the initial screening and landing an interview, therefore making ATS knowledge essential in today’s competitive job market.